Pre rehearsal preparation
- Understand the scope and maturity of the team, plans, time available and budget.
- Sign any non-disclosure and confidentiality agreements as necessary.
- Set objectives and detail key performance indicators.
- Consult and agree the scenario and duration in order to achieve the objectives.
- Prepare a main events list of activities.
- Prepare scripts, video, photographs, TV clips, newspapers and scenario collateral.
- Conduct a rehearsal of the rehearsal for the facilitators.
- Produce the expected debrief points, observers’ notes, benchmarking tools.
- Select the venue (Onsite-offsite).
- Draft an invitation and scenario preamble to participants.
- Set up telecoms, IT, video recording and AV infrastructure at venue or multiple sites depending on extent and scope of rehearsal.
Facilitation
- Introduction, objectives, conduct, behaviour and rules of engagement briefing.
- Facilitate the rehearsal through controlling the delivery of timescales, locations, scripts and scenario collateral by telephone, IT systems, press and face to face.
- Debrief as appropriate.
- Unobtrusively video record the CMT in action.
- Set the tempo and level of complexity as appropriate to challenge the participants and validate the plans.
- Ensure the direction and reality of the scenario is maintained.
- Engage all participants.
- Ensure there is no humiliation, distress or boredom for participants.
- Confirm familiarity with roles and responsibilities.
- Validate the plan documentation.
- Expose participants to external factors, responding agencies and 3rd parties.
- Ensure an appropriate sense of humour is maintained.
- Hot debrief immediately after the rehearsal to tease out the most important issues while fresh.
Post Rehearsal follow up
- Analyse video recording and produce a ‘cold de-brief’ report containing plan validation objectives, suggested plan revisions, recommendations, summary of transcript within 10 working days.
- Issue of the unedited video recording.
- Issue of the edited video highlights.
- Completion of any regulatory statements for audit/quality (FSA, HSE, COMAH, Fed, ISO).
- Issue of a certificate to the team or individuals as appropriate.
Contact Adtapt
Sterling House, 1-2 Back St Annes Road West, Lytham St Annes,
Lancashire, FY8 1RD, UK.
T: +44 (0)1253 788181
M: +44 (0)7957 392616
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